HR Assistant CV Example
For HR assistants providing administrative and operational support to HR teams. Highlights your attention to detail, confidentiality, and ability to assist with recruitment, onboarding, and employee queries.
Recommended template: FreshPro
Key Skills to Include
Quick Tips
- Emphasise your confidentiality and discretion when handling sensitive employee information.
- Mention any CIPD Level 3 qualification or equivalent foundation HR training.
- Highlight your experience supporting the full recruitment cycle from job posting to offer letter preparation.
- Include any experience with applicant tracking systems or HR software packages.
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Upgrade to ProHow to Write Your HR Assistant CV
An HR assistant CV should demonstrate your reliability, discretion, and eagerness to support the HR function. This role provides essential administrative support that keeps HR processes running smoothly, from recruitment and onboarding to records management and employee queries. Employers are looking for candidates who are organised, detail-oriented, and comfortable handling sensitive information in a professional and confidential manner.
CV Structure
Use a reverse-chronological format with a profile, work experience, skills, and education. If you have limited HR experience, lead with your CIPD qualification and relevant transferable skills. For each role, describe the organisation and HR team structure. List four to five responsibilities and one to two achievements. One to two pages is appropriate depending on your experience level.
CV Format
Choose a professional, well-structured template. HR departments value organisation, so your CV should demonstrate this quality through its layout and formatting. Ensure your CIPD qualification is prominent and your contact details are clearly displayed. Save as a PDF.
CV Profile Examples
Experienced HR Assistant
Diligent HR assistant with three years of experience supporting busy HR departments in the hospitality and leisure sectors. Skilled in recruitment coordination, onboarding administration, and employee record maintenance using BambooHR. CIPD Level 3 qualified with a commitment to confidentiality and a passion for delivering positive employee experiences from the first point of contact.
Graduate HR Assistant
Motivated business management graduate with a year of HR internship experience at a London-based media company. Experienced in scheduling interviews, preparing employment contracts, and maintaining the applicant tracking system. Combines strong academic knowledge of HR theory with practical skills in administration and stakeholder communication.
Career-Change HR Assistant
Organised professional transitioning into HR from a recruitment agency background, bringing four years of experience sourcing candidates, scheduling interviews, and managing applicant data. Recently completed CIPD Level 3 and eager to apply recruitment expertise alongside new HR knowledge in an in-house HR assistant role where confidentiality and attention to detail are paramount.
State your HR experience level, the sectors you have worked in, and your CIPD qualification status. Mention the HR systems you are proficient with and highlight one or two areas of strength such as recruitment support or onboarding coordination.
Key Skills for Your HR Assistant CV
Recruitment Support
Assisting with the recruitment process including job posting, application screening, and candidate communication.
Interview Scheduling
Coordinating interview logistics including room bookings, panel availability, and candidate travel arrangements.
Employee Onboarding
Preparing welcome packs, coordinating inductions, and ensuring all pre-employment checks are completed.
HR Database Maintenance
Keeping employee records accurate and up to date within the HRIS or HR database system.
Contract Preparation
Drafting employment contracts, offer letters, and variation letters using templates and ensuring legal compliance.
Reference Checking
Requesting and processing employment references in accordance with company policy and timelines.
Confidentiality
Handling sensitive employee information with discretion and in compliance with GDPR and organisational policies.
Microsoft Office Suite
Using Word, Excel, Outlook, and PowerPoint for document creation, data tracking, and communication.
Applicant Tracking Systems
Using ATS platforms such as Workable, Greenhouse, or Taleo to manage recruitment workflows.
Work Experience Examples
For each role, describe the organisation, employee headcount, and your position within the HR team. Focus on the breadth of support you provided — recruitment, onboarding, records, and queries. Include achievements that demonstrate your accuracy, speed, and contribution to the team's effectiveness.
HR Assistant
Lakeside Leisure Holdings
Provided HR administrative support for a leisure and hospitality group with 600 seasonal and permanent employees across eight UK sites.
Responsibilities
- Coordinated recruitment for seasonal and permanent roles, posting advertisements, screening applications, and scheduling interviews for approximately 40 vacancies per month.
- Prepared employment contracts, offer letters, and new starter documentation, ensuring accuracy and compliance with employment legislation.
- Administered the onboarding process for new joiners, including right to work checks, reference verification, and induction scheduling.
- Maintained employee records on BambooHR, processing starters, leavers, and changes to personal details and contractual terms.
- Responded to employee HR queries by email and telephone, escalating complex matters to the HR advisor.
Achievements
- Reduced the time from interview to offer letter from seven days to three by streamlining the contract preparation workflow.
- Processed the onboarding documentation for 120 seasonal staff within a two-week peak hiring period with zero compliance errors.
HR Intern
Braxton Media Group
Supported the HR team during a twelve-month internship at a digital media company with 150 employees in central London.
Responsibilities
- Assisted with interview scheduling, candidate communication, and updating the applicant tracking system with hiring progress.
- Drafted job descriptions and internal communications under the guidance of the HR manager.
- Compiled monthly HR metrics including turnover rates, time-to-hire, and absence data for the management dashboard.
- Supported the organisation of company-wide events including the annual awards ceremony and quarterly town hall meetings.
Achievements
- Created an onboarding feedback survey that achieved a 78% response rate and generated actionable insights for improving the induction process.
- Received a permanent job offer at the end of the internship based on consistent positive feedback from the HR team and hiring managers.
Education & Qualifications
Lead with your CIPD Level 3 or any HR-specific qualification. Follow with your degree if relevant, particularly if it includes an HR or business management focus. Include any additional training in employment law, GDPR, or HR software.
CIPD Level 3 Foundation Certificate
Entry-level CIPD qualification covering core HR principles and people practice.
BA Business Management (with HR)
A degree providing academic grounding in HR theory, organisational behaviour, and employment law.
GDPR Awareness Certificate
Training demonstrating understanding of data protection requirements for handling employee data.
Level 2 Certificate in Recruitment Resourcing
Qualification covering the practical skills involved in recruitment and candidate management.
Frequently Asked Questions
How do I get into HR with no experience?
What should I put on an HR assistant CV?
Is CIPD Level 3 enough for an HR assistant role?
How do I demonstrate confidentiality on my HR assistant CV?
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